Job Vacancy Privacy Notice Obvestilo o zasebnosti

In relation to this application and/or submission of your CV, „ Perform IT Solutions racunalniski inženiring, d.o.o.” company registration number 9069879000, tax number 34395008, with its registered seat at Ulica Ambrozica Novljana 5, 1000 Ljubljana, Slovenia, and/or any of its associated companies (“PG”, “we”, “us” or “our”) are responsible for deciding how we hold and use personal information about you. This privacy information notice makes you aware of how and why your personal data will be used, namely for the purposes of the recruitment exercise and/or the submission of your CV to our database.

Kind of personal information we hold about you

In connection with your application for work with us and/or your submission of your CV to our database, we will collect, store, and use the following categories of personal information about you:

The information you have provided to us in your curriculum vitae and covering letter where applicable.
The information you have provided on our application form, including name, title, address, telephone number, personal email address, date of birth, gender, employment history, and qualifications.
Any information you provide to us during an interview, where applicable.
Questionnaires and tests results, such as the results of any occupational personality questionnaires, where applicable.

We may also collect, store and use the following types of more sensitive personal information:

Information about your health, including any medical condition, health and sickness records, if you provide your consent for such information to be processed by us.
Information about criminal convictions and offences, if required by law.

V zvezi s to prijavo in/ali predložitvijo vašega življenjepisa je družba „ Perform IT Solutions računalniški inženiring, d.o.o.” matična številka 9069879000, davčna številka 34395008, s sedežem na naslovu Ulica Ambrozica Novljana 5, 1000 Ljubljana, Slovenija, in/ali katero koli od njenih povezanih podjetij (“PG”, “mi”, “nas” ali “naš”) odgovorna za odločanje o načinu hrambe in uporabe vaših osebnih podatkov. To obvestilo o varstvu zasebnosti vas seznanja s tem, kako in zakaj bodo vaši osebni podatki uporabljeni, zlasti za namen zaposlitvenega postopka in/ali predložitve vašega življenjepisa v našo bazo podatkov.

Vrste osebnih podatkov, ki jih zbiramo in hranimo o vas

V zvezi z vašo prijavo za delo pri nas in/ali predložitvijo vašega življenjepisa v našo podatkovno bazo bomo zbirali, shranjevali in uporabljali naslednje kategorije vaših osebnih podatkov:

Podatki, ki ste nam jih posredovali v vašem življenjepisu in spremnem pismu, če je to potrebno.
Podatki, ki ste jih navedli v prijavnem obrazcu, vključno z imenom, naslovom, telefonsko številko, osebnim e-poštnim naslovom, datumom rojstva, spolom, dosedanjimi delovnimi izkušnjami in kvalifikacijami.
Vsi podatki, ki nam jih posredujete med razgovorom, če je to potrebno.
Rezultati vprašalnikov in testov, vključno z morebitnimi testi poklicno – psihološkega profila, če so bili opravljeni.

Prav tako lahko zbiramo, hranimo in uporabljamo naslednje vrste posebno varovanih osebnih podatkov:

Podatki o vašem zdravju, vključno z morebitnimi zdravstvenimi stanji ter zdravstvenimi in bolniškimi kartoteki, če nam za obdelavo takih podatkov podate soglasje.
Podatki o kazenskih obsodbah in prekrških, če to zahteva zakon.

Collection of your personal information

We collect personal information about candidates from the following sources:

You, the candidate; аnd/or
Your named referees.

Legal Grounds for processing of your personal information:

Explicit consent of the candidate for processing the information contained in the candidate’s CV, application, cover letter;
Our legitimate interest to process and manage applications for roles at PG, including selecting of candidates and concluding an agreement with them;
Our legitimate interest to hire and onboard candidates by making an offer to successful candidates;
Our legitimate interest to manage our career websites (including conducting statistical analyses);
Compliance with a legal or regulatory obligation (when carrying out background checks to warrant a candidate is eligible to work).

Zbiranje vaših osebnih podatkov

Osebne podatke o kandidatih zbiramo iz naslednjih virov:

Od vas, kandidata; in/ali
Od referenc, ki ste jih navedli.

Pravni temelji za obdelavo vaših osebnih podatkov:

Izrecno soglasje kandidata za obdelavo podatkov, navedenih v življenjepisu, prijavi in spremnem pismu;
Naša legitimna pravica za obdelavo in upravljanje prijav za delovna mesta pri PG, vključno z izborom kandidatov in sklenitvijo pogodbe z njimi;
Naša legitimna pravica za zaposlovanje in uvajanje kandidatov, vključno s ponudbo delovnega mesta kandidatom;
Naša legitimna pravica za upravljanje naših kariernih spletnih strani (vključno z izvajanjem statističnih analiz);
Izpolnjevanje zakonskih ali regulatornih obveznosti (na primer pri preverjanju ozadja, da se zagotovi, da je kandidat upravičen do dela).

Use of your personal information

We will use the personal information we collect about you solely for the purposes of keeping your CV on our database and/or your application, namely to assess your skills, qualifications, and suitability for the relevant roles, to carry out background and reference checks, as well as to communicate with you about the recruitment process. Additionally, we may keep records related to our hiring processes and comply with legal or regulatory requirements.

It is in our legitimate interests to decide whether to appoint you to work within our Group since it would be beneficial to our business to appoint someone to that role. We also need to process your personal information to decide whether to enter into a contract of employment with you.

Having received your CV and/or your application form, we will then process that information to decide whether you meet the requirements to be shortlisted, interviewed and/or offered the role. If we decide to offer you the role, we may then take up references and criminal checks (if such are required by law) before confirming your appointment. In certain circumstances, such references and checks may be conducted as part of the decision-making process itself.

Uporaba vaših osebnih podatkov

Vaše osebne podatke, ki jih zbiramo, bomo uporabljali izključno za potrebe hrambe vašega življenjepisa v naši bazi in/ali obdelave vaše prijave, in sicer za oceno vaših znanj, kvalifikacij in primernosti za ustrezna delovna mesta, za izvedbo preverjanj ozadja in referenc ter za komunikacijo z vami v zvezi z zaposlitvenim postopkom. Poleg tega lahko hranimo evidence, povezane z našimi zaposlitvenimi postopki, in izpolnjujemo zakonske ali regulatorne obveznosti.

V našem legitimnem interesu je, da se odločimo, ali vas zaposlimo v okviru naše skupine, saj bi bilo za naše poslovanje koristno, da se za to delovno mesto imenuje ustrezna oseba. Prav tako moramo obdelovati vaše osebne podatke, da se lahko odločimo, ali z vami sklenemo pogodbo o zaposlitvi.

Ko prejmemo vaš življenjepis in/ali prijavni obrazec, bomo te podatke obdelali, da ocenimo, ali izpolnjujete pogoje za uvrstitev na seznam kandidatov, za razgovor in/ali za ponudbo delovnega mesta. Če se odločimo, da vam ponudimo delovno mesto, lahko pred potrditvijo vaše zaposlitve opravimo preverjanje referenc in kazenske evidence (če to zahteva zakon). V določenih primerih pa se lahko takšne reference in preverjanja izvedejo že kot del samega postopka odločanja.

Processing of Personal Data by Group Companies

Within our corporate structure, recruitment and human resources processes are managed centrally. As a result, your personal data provided in connection with a job application may be accessed and processed by various companies within Perform I.T. EOOD group of associated companies, including teams located in Bulgaria. Such processing is carried out solely for the purposes of recruitment, candidate evaluation, and management of the hiring process, in compliance with applicable data protection legislation (including the General Data Protection Regulation – GDPR) and with the implementation of appropriate technical and organizational security measures.

Obdelava osebnih podatkov s strani povezanih družb skupine

Znotraj naše korporativne strukture se procesi zaposlovanja in ostale kadrovske zadeve upravljajo centralno. Posledično lahko do vaših osebnih podatkov, ki jih posredujete v zvezi z prijavo na delovno mesto, dostopajo in obdelujejo različna podjetja znotraj skupine povezanih podjetij Perform I.T. EOOD, vključno z ekipami v Bolgariji. Takšna obdelava se izvaja izključno za namene izbora, ocenjevanja kandidatov in upravljanja postopka zaposlovanja, v skladu z veljavno zakonodajo o varstvu podatkov (vključno z Splošno uredbo o varstvu podatkov – GDPR) ter z uporabo ustreznih tehničnih in organizacijskih varnostnih ukrepov.

Failure to provide personal information

If you fail to provide information when requested, which information is necessary for us to consider your application (such as evidence of qualifications or work history), we may not be able to process your application or CV submission successfully.

Neizpolnitev obveznosti posredovanja osebnih podatkov

Če ne posredujete zahtevanih podatkov, ki so potrebni za obravnavo vaše prijave (na primer dokazila o strokovnih znanjih ali delovnih izkušnjah), morda ne bomo mogli uspešno obdelati vaše prijave ali predložitve življenjepisa.

Use of sensitive personal information

Where applicable, we may use sensitive personal information you may wish to disclose (such as any disabilities) to make appropriate adjustments to the recruitment process. We may also use such information to ensure meaningful equal opportunity monitoring and reporting. Information about your criminal convictions, if any, will be used to ensure that we comply with the relevant legal requirements and may be used to identify your suitability for the relevant role.

Uporaba posebno varovanih osebnih podatkov

Kjer je to potrebno, lahko uporabimo posebno varovane osebne podatke, ki jih želite razkriti (na primer morebitne invalidnosti), da ustrezno prilagodimo zaposlitveni postopek. Takšne podatke lahko uporabimo tudi za učinkovito spremljanje in poročanje o zagotavljanju enakih možnosti. Podatki o vaših morebitnih kazenskih obsodbah bodo uporabljeni za zagotavljanje skladnosti z veljavnimi zakonskimi zahtevami in se lahko uporabijo za oceno vaše primernosti za ustrezno delovno mesto.

Automated decision-making

You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.

Odločanje na podlagi avtomatizirane obdelave podatkov

Ne boste deležni odločitev, ki bi imele pomemben vpliv na vas, če bi bile sprejete izključno na podlagi samodejnega odločanja.

Sharing of your personal information

We may share your personal information between us and with relevant third parties, which may involve a transfer across border and outside your jurisdiction. Where this is the case, appropriate safeguards have been taken to ensure a lawful transfer of your personal information to a destination outside your jurisdiction.

We will only share your relevant personal information with the following third parties (always solely for the purposes of processing your application or storing your CV and always in accordance with our instructions):

such third parties as necessary make any necessary employment reference checks;
agents, contractors or third parties who provide administrative or other services to us; examples of such persons are external auditors, legal advisors, medical practitioners, trustees, insurance companies, personality and assessments service providers, actuaries and any consultants/agents appointed by us to plan, provide and/or administer employee benefits; and
subject to your consent, persons seeking employee references.

We note that the BambooHR platform is facilitated by a third-party service provider. We are not responsible for the data collection and use practices, privacy policy or the use of Cookies of the third-party service provider. We advise you to review the privacy policies of such third party before submitting personal data.

Posredovanje vaših osebnih podatkov

Vaše osebne podatke lahko delimo med seboj in s pristojnimi tretjimi osebami, kar lahko vključuje prenos podatkov čez meje, tudi izven vašega pravnega okvira. V takih primerih so sprejeti ustrezni ukrepi za zagotovitev zakonitega prenosa vaših osebnih podatkov v drugo državo.

Vaše ustrezne osebne podatke bomo delili le z naslednjimi tretjimi osebami, in sicer izključno za namen obdelave vaše prijave ali shranjevanja vašega življenjepisa, vedno v skladu z našimi navodili:

tretje osebe, ki jih je potrebno vključiti za izvedbo ustreznih preverjanj delovnih referenc;
agenti, izvajalci ali tretje osebe, ki nam zagotavljajo administrativne ali druge storitve; primeri takšnih oseb so zunanji revizorji, pravni svetovalci, zdravniki, zavarovalnice, ponudniki storitev ocenjevanja osebnosti in drugih sposobnosti, aktuari ter kateri koli svetovalci ali agenti, ki jih imenujemo za načrtovanje, zagotavljanje in/ali upravljanje ugodnosti za zaposlene;
ob vašem soglasju, osebe, ki iščejo reference o zaposlenih.

Upoštevajte, da platforma BambooHR deluje prek ponudnika storitev tretje osebe. Nismo odgovorni za prakse zbiranja in uporabe podatkov, politiko zasebnosti ali uporabo piškotkov s strani tega ponudnika. Pred posredovanjem osebnih podatkov vam svetujemo, da se seznanite s politiko zasebnosti tretje osebe.

Data retention

We will retain your personal information for such period as necessary to comply with our legal requirements and our data retention policy. We retain your personal information for that period so that we comply with our legal obligations and can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way. After this period, we will securely destroy your personal information in accordance with our data retention policy and applicable laws and regulations.

It is our policy that unsuccessful applicants may be reconsidered for employment when there are vacancies with us or any of our associated companies. For the purpose of reconsideration of your recruitment, we will keep your information for a period of 6 months as of rejection. Based on your consent, we will keep your information for the same purpose for a period of up to 12 months as of rejection.

Hramba podatkov

Vaše osebne podatke bomo hranili toliko časa, kot je potrebno za izpolnjevanje naših zakonskih obveznosti in v skladu z našo politiko hrambe podatkov. Vaše osebne podatke hranimo v tem obdobju, da izpolnimo zakonske obveznosti ter v primeru morebitnega pravnega zahtevka dokažemo, da nismo diskriminirali kandidatov na prepovedani podlagi in da je bil postopek zaposlovanja izveden pošteno in pregledno. Po preteku tega obdobja bomo vaše osebne podatke varno uničili v skladu z našo politiko hrambe podatkov ter veljavnimi zakoni in predpisi.

Naša politika določa, da se kandidati, ki niso bili izbrani, lahko ponovno upoštevajo za zaposlitev, kadar se pojavijo prosta delovna mesta pri nas ali pri kateremkoli izmed naših povezanih podjetij. Za namen ponovne obravnave vaše prijave bomo vaše podatke hranili 6 mesecev od dneva zavrnitve. Z vašo privolitvijo bomo vaše podatke za isti namen hranili do 12 mesecev od dneva zavrnitve.

Personal information and data security

We will comply with data protection law and principles, which means that your personal information will be (i) used lawfully, fairly and in a transparent way; (ii) collected only for valid purposes and not used in any way that is incompatible with those purposes; (iii) relevant to the purposes we have told you about and limited only to those purposes (iv) accurate and kept up to date; (v) kept only as long as necessary for the purposes we have told you about; and (vi) kept securely.

We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and third parties who have a business need-to-know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

Osebni podatki in varnost podatkov

Skladno z zakonodajo in načeli varstva podatkov bomo z vašimi osebnimi podatki ravnali tako, da bodo: (i) uporabljeni zakonito, pošteno in na pregleden način;

(ii) zbrani izključno za veljavne namene in uporabljeni samo na način, ki je skladen s temi nameni;
(iii) relevantni za namene, o katerih smo vas obvestili, in omejeni le na te namene;
(iv) točni in ažurni;
(v) hranjeni le toliko časa, kolikor je potrebno za namene, o katerih smo vas obvestili; in
(vi) varno shranjeni.

Vzpostavili smo ustrezne varnostne ukrepe, da preprečimo nenamerno izgubo, zlorabo ali nepooblaščen dostop, spremembo ali razkritje vaših osebnih podatkov. Poleg tega omejujemo dostop do vaših osebnih podatkov samo na tiste zaposlene, zastopnike, pogodbenike in druge tretje osebe, ki jih poslovno potrebujejo. Ti bodo obdelovali vaše osebne podatke le po naših navodilih in so zavezani k zaupnosti. Vzpostavili smo postopke za obravnavo morebitnih kršitev varnosti podatkov ter vas in pristojne organe obvestimo o sumu kršitve, kadar to zahteva zakon.

Rights in connection with personal information

Under certain circumstances, you have the right to request access to, correction or erasure of the personal information we hold about you. You may also have the right to object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. Finally, you may have the right to request the restriction of processing of your personal information and a transfer of your personal information to another party.

If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact dpo@pronetgaming.com in writing.

When you apply for this role or submit your CV, you provide consent to us processing your personal information for the purposes of the recruitment exercise. You have the right to withdraw your consent for processing for that purpose at any time (to do so, please contact dpo@pronetgaming.com). Once we have received notification that you have withdrawn your consent, we will no longer process your application or store your CV and, subject to our retention policy, we will dispose of your personal data securely.

Pravice v zvezi z osebnimi podatki

V določenih okoliščinah imate pravico zahtevati dostop do, popravek ali izbris osebnih podatkov, ki jih hranimo o vas. Prav tako imate pravico, da ugovarjate obdelavi svojih osebnih podatkov, kadar temelji na zakonitem interesu (našem ali tretje osebe), če obstajajo posebni razlogi, povezani z vašo situacijo, zaradi katerih želite ugovarjati taki obdelavi. Nazadnje imate pravico zahtevati omejitev obdelave svojih osebnih podatkov in prenos svojih osebnih podatkov drugam.

Če želite pregledati, preveriti, popraviti ali zahtevati izbris svojih osebnih podatkov, ugovarjati obdelavi svojih osebnih podatkov ali zahtevati prenos kopije svojih osebnih podatkov drugemu prejemniku, nas prosimo kontaktirajte po e-pošti na naslov dpo@pronetgaming.com.

Ko se prijavite na delovno mesto ali pošljete svoj življenjepis, nam dajete soglasje za obdelavo vaših osebnih podatkov v okviru postopka zaposlovanja. Pravico imate, da svoje soglasje za obdelavo za ta namen kadarkoli umaknete (za to nas kontaktirajte na dpo@pronetgaming.com). Ko prejmemo obvestilo o umiku vašega soglasja, vaše prijave ne bomo več obdelovali, vašega življenjepisa ne bomo hranili, vaše osebne podatke pa bomo v skladu z našo politiko hrambe podatkov varno odstranili.

Complaints

You have the right to submit a complaint regarding the processing of personal information, as described herein, to the Information Commissioner of the Republic of Slovenia.

The addresses is the following: Dunajska cesta 22, 1000 Ljubljana, Slovenia.

Е-mail: gp.ip(at)ip-rs.si

Web-site: https://www.ip-rs.si/

Pritožbe

Pravico imate vložiti pritožbo glede obdelave osebnih podatkov, kot je opisano tukaj, pri Informacijskem pooblaščencu RS.

Naslov je sledeči: Dunajska cesta 22, 1000 Ljubljana, Slovenija.

E-pošta:gp.ip@ip-rs.si

Spletna stran: https://www.ip-rs.si/

Če ne prebivate ali delate v Sloveniji, lahko vložite pritožbo pri nadzornem organu za varstvo podatkov v državi članici EU, v kateri imate običajno prebivališče ali kraju domnevne kršitve, če menite, da ste bili njeni deležni.

Contact

If you have any further questions about this privacy information notice or how we handle your personal information, please contact us at dpo@pronetgaming.com.

Kontakt

Če imate dodatna vprašanja o tem obvestilu o informacijah o zasebnosti ali o tem, kako ravnamo z vašimi osebnimi podatki, nam pišite na dpo@pronetgaming.com.